The COVID-19 quarantine has forced many businesses to shut down, at least temporarily. However, it simultaneously gave rise to what may be a new form of work environment for some people – company telecommuting. As offices close to prevent the spread of the disease, working from home has become the best – and possibly only – way to keep a business running. But are you making sure your business avoids unnecessary risks while telecommuting?
You may start by reviewing your general policies and procedures. Typically, workers who telecommute are held to the same rules and regulations as in-office workers. However, some existing policies may need to be tweaked or new policies added.
Computer and Equipment
Possibly the safest way to handle company telecommuting is by giving necessary equipment to your remote workers. Your policy might prohibit them from using the equipment, including computers, for personal use.
Also, you may need to assess your employee’s home electronics prior to setting up at-home work environments. If you will not be handing out work computers, can your employee’s computer handle the job?
Finally, software licensing can be an issue. Make sure your software allows enough licenses for employees to telecommute. Also, you may need to instruct employees not to use unlicensed or pirated software when working for you.
Security and Data Protection
Most businesses understand the need to protect computers and data from unauthorized use. However, many home computer networks fail to provide any security at all. Others may have firewalls and security systems that will protect their kitten photos and video games but are not strong enough to safeguard your confidential company information.
Avoid unnecessary risks by assessing cybersecurity and fixing any problems.
Hours, Schedules, and On-Call Situations During Company Telecommuting
Employment laws are complicated. Government rules and regulations probably are still in effect even though your employees are working offsite.
Review your employee handbook or any written policies and procedures. If you are in doubt, contact your business lawyer as soon as possible to make sure you are not unintentionally breaking any laws.
Injuries and Workers’ Compensation
In some cases, company telecommuting workers may be eligible for workers’ compensation for at-home accidents. Some experts suggest going to an employee’s home to assess risks in their work environment. During a quarantine, however, you may not be able to do this.
Discuss this situation with your business lawyer. You may need to tweak your policies and procedures to cover at-home work environments and protect your company.
Your Company’s Future May Depend on How You Avoid Unnecessary Risks During Company Telecommuting
One final note is necessary. People handle isolation differently. Some welcome the peace and quiet, while other team members may no longer feel like they are part of the team. Try to get employees to stay in touch with each other and offer support when appropriate.
Attorney Richard Sierra at the Florida Small Business Center assists clients like you with business and litigation matters. As always, Our Goal Is to Help You Succeed™. For an appointment, you may call us at 1-866-842-5202 or use the contact form on our website. We represent clients throughout the State of Florida, including Coral Springs, Coconut Creek, Boca Raton, Delray Beach, Pompano Beach, Sunrise, Fort Lauderdale, Miami, West Palm Beach, Jupiter, Deerfield Beach, Stuart, Port St. Lucie, Orlando, Naples, Fort Myers, Sarasota, Tampa, and surrounding communities.